Step-by-Step Guide to Tamil Nadu Gazette Name Change in 3 Easy Steps
It may seem like a big ordeal to change your name formally at the beginning but when you know how it works, everything is really easy.
You might be changing your name because of numerology or because you have married someone, but now you are going to change your name through the Tamil nadu gazette name change (Process) this step-by-step guide will make you change your name.
Types of Tamil Nadu Gazette Name Change Notification
Before we move ahead, it’s good to understand that in India there are actually two kinds of Gazettes.
- State Gazette Notification
- Central Gazette Notification for name change
The first is the State Gazette, which each state publishes separately. Another is the Central Gazette, which the Government of India releases.
If you update your name in the Central Gazette, then you are all set; your new name is accepted across the entire country without needing to go through any extra state-level steps.
At the conclusion of this post, you will understand in detail how to apply, what paperwork you need to prepare, how much it is and what is the time frame.
What Is a Gazette Name Change in Tamil Nadu?
All official renunciations of name are entered in the Government Gazette in Tamil Nadu under the control of the Department of Stationery and Printing. After publishing your name change in the gazette, it will be legal evidence to demonstrate that your name has been changed.
Government agencies, banks, passport offices and educational institutions accept this gazette notification. In other words, the key to making your new name recognized everywhere is gazette publication.
When Should You Opt for a Gazette Name Change?
Some of the reasons people will change their names are:
- After marriage or divorce
- Change or adoption into a family.
- Numerology or astrological thought.
- Correction of spelling or personal preference
- Gender change or identity revision.
If you are a resident of Tamil Nadu State and you want your new name to be recognized in official documents like your Aadhaar, passport, PAN card or electoral ID, it is necessary to get the Gazette name change Notification done in Central Gazette published by Government of Delhi.
WHATSAPP FOR CALL APPOINTMENT RELATED TO GAZETTE FILE: 98771-24221
Step-by-Step Process for Gazette Name Change
Here, now we are going to follow 3 Easy to follow steps to get your Gazette notification published;
1. Write and sign an Affidavit (undertaking)
Write an affidavit using a proper non-judicial stamp paper (value of state stamp -as a rule 10/20- but notarisation is necessary). The affidavit should provide your former name, new name, the name of your father/husband, address and true statement.
If you are adopting a surname which is not being used by your parents or husband (in case of married lady) then you need to get the same affidavit attested by your area’s SDM or any 1st Class Executive magistrate.
2. Publish a newspaper notice
Once you are done with Affidavit attestation, the next step is give an advertisement in Newspaper. You need to give Ad only in 1 newspaper.
The language of newspaper could be of any regional or English language but the Name change Ad matter should always be in English so that the spelling of your old and new names get verified.
Advertise change of name in one of the popular newspapers (English or Hindi)
Retain the original copy of the newspaper with the advertisement (do not send a photocopy or a cutout only).
It is always recommended to collect 3-4 newspapers from the market for future use. Forthe Gazette notification, you need a single newspaper.
3. Drafting of Gazette File
After newspaper publication is done the next step is to draft your Gazette name change file.
For this, you might need services of any legal expert of Lawyer. If you need any kind of help related to Affidavit, newspaper publication or drafting of gazette file you can contact us.
The Department of Publication (Controller of Publications) generally needs to have in the Gazette file:
- Making / affidavit (notarised and signed).
- Original newspaper (the page with the advert and the home page).
- Request letter
- Prescribed specimen form(s) to be completed in duplicate and signed by two witnesses (in Gazette format).
- Two passport-sized photographs
- Soft copy of specimen on MS Word in CD only. DVD or Pendrive is not accepted and soft copy should be same as hard copy but have no virus.
- CD Certificate stating that both copies are exactly the same.
- 2 ID Proofs with OLD NAME. There is no need to have any IDs of new name.
WHATSAPP FOR CALL APPOINTMENT RELATED TO GAZETTE FILE: 98771-24221
Make payment to Gazette publication fee
Now we have done with documentation and at this stage we are required to pay the requisite fee to the Gazette department that is on the name of the Controller of Publication.
The same can be done online using this webste https://bharatkosh.gov.in/ by generating challan after selecting proper ministry and paying online using UPI, PhonePe, Gpay or Net Banking.
- Fee for Major (Applicants above 18 years) is Rs 1100 Only
- Fee for Minor (In Case of Child Less than 18 Years) is Rs 1700 only
- Fee for Public Notice (In case of Correction needed in parents name in Marksheet or any other documents) is Rs 1400
Application to be submitted to Department of Publication (Central)
Once your file is ready and fee is paid, you are ready to submit your in the Gazette office. Again there are two options to submit your Gazette file;
- Come and deliver by hand (processes faster in most scenarios). In this method, applicant has to go and submit file in person, the Department won’t accept file from parents, friends or relatives.
- Via Courier or Speed Post. It takes longer and no option to track what’s happening with your file. If there is any kind of objection in your file then you get notified by an objection letter sent by Department to your mailing address.
The address of the Department of Publication.
THE CONTROLLER OF PUBLICATION,
DEPARTMENT OF PUBLICATION,
CIVIL LINES, BEHIND OLD VIDHAN SABHA,
DELHI-110054
Make sure that you enclose: hard packet (affidavit, original newspaper, specimen hard copies, ID proofs, photos), soft copy (CD/USB or as directed), and the fee receipt.
WHATSAPP FOR CALL APPOINTMENT RELATED TO GAZETTE FILE: 98771-24221
Publication after a review by the department
The Department checks the submission in terms of format, completeness and adherence to the Gazette norms. It is subject to publication in the Gazette (electronic version is found in eGazette site).
- If you visit in person then usually Gazette gets published within 4-5 weeks.
- If you send file via courier or speed post then it takes longer time like 6-12 weeks, also in this method you won’t be able to track your file as Controller of Publication does not provide such facility.
Download/print Gazette notification from the official website of Gazette https://egazette.gov.in/ and have several copies of it, you will need it to update the rest of the records (Aadhaar, PAN, passport, bank, educational certificates, employer records).
Read Also,
10th, 12th Marksheet Correction (Name Change)
How to change name on Passport after Marriage?
Make official records with the help of Gazette notification
Once published, update Aadhaar, PAN, Passport, bank, employer and education records with Gazette copy and affidavit/newspaper proof as per the requirement of any authority.
You need to send documents to the Department of Publication in Delhi. You can send it through post office or any trusted courier service, whatever feels more convenient for you. And if at any point the process feels confusing or overwhelming. You can always contact us for help with your Central Gazette name change. We will guide you through every step.
Timeline (Estimates)
Processing time: most commonly reported is around 2-8 weeks following proper submission (most mention 4-6 weeks); face-to-face submission is generally faster than courier. Delays are related to the incomplete/incorrect submission or backlog. Assume these are normal ranges – allow an additional time.
Important tips & common pitfalls
- Copies the Gazette specimen format, which must be used as it appears on the prescription. The lack of match between the hard and soft copies leads to rejection.
- Send the original newspaper (no photocopy or cutting). Point out the ad page and have the front page.
- Compare the soft copy and hard copy and place them together and provide a certificate that they are of the same copy.
- Remit the right amount as Bharatkosh or any other mode and provide evidence.
- If you are an NRI, abide by the affidavit attestation regulations (Indian embassy attestation).
Common Mistakes to Avoid
- Mismatch between documents in spelling.
- Missing a step in taking newspaper clippings.
- Overdue or erroneous proforma.
- Filing without notarisation.
- Failure to retain duplicate copies of the gazette.
These are the areas that should be considered when being careful and will assist in helping your application to be approved faster.
FAQs:
1. Is the gazette publication a mandatory step towards changing the name in Tamil Nadu?
Yes, it is the only legal way to register your new name in government records.
2. Will I change only my surname or first name?
Absolutely. You are free to change your first or middle or even initials.
3. Does newspaper publication have to occur?
Provision of newspaper proof and your affidavit is advised (or even mandatory).
Final Thoughts
One of the formal and dependable methods of bringing your new identity on record is by the name change in the Tamil nadu gazette name change (Process). After being published, your new name is legally binding throughout India. There is no longer any confusion or misplaced paperwork.
